Privacy Policy

1. Data Controller Identification

The entity responsible for processing personal information gathered on this website is:

VanderBerg Property Atelier B.V.
Company Registration Number: NL864192830B01
Registered Office: Keizersgracht 421-B, 1016 EK Amsterdam, Netherlands
Designated Privacy Contact: [email protected]

2. Categories of Information Collected

We exclusively collect personal data that you intentionally provide to us when submitting a commercial property inquiry or when interacting with our basic website controls:

• Business Inquiry Information: Your name, company title, business email address, company legal name, property geographic location, approximate building dimensions, and service scope descriptions provided via our Contact Form.
• Technical Transmission Data: Standard HTTP server logs capturing IP addresses, browser agent headers, referrer headers, and requested timestamps necessary to route website traffic securely.
• Consent State Records: A local browser key recording whether you selected Accept, Reject, or Preferences in our cookie banner.

3. Lawful Grounds for Processing (GDPR)

We process personal data under established European General Data Protection Regulation (Regulation EU 2016/679) legal bases:

• Article 6(1)(b) - Contractual & Pre-Contractual Measures: Processing inquiry information so that our facilities specialists can review your property brief and generate a customized service proposal.
• Article 6(1)(f) - Legitimate Interests: Maintaining server security, diagnosing web errors, and preventing automated spam submissions on our inquiry forms.
• Article 6(1)(a) - Consent: The storage of optional client-side analytical or preference cookies where explicitly granted by you.

4. Data Retention Limits

We do not retain information longer than operationally necessary. Commercial property inquiry correspondence is retained for 24 months from the last substantive contact to permit continuity in operational planning. If an inquiry evolves into an ongoing facilities service contract, records are transferred into the active client register and retained in accordance with Dutch statutory accounting requirements (7 years). Unsolicited marketing inquiries are scrubbed after 90 days.

5. Third-Party Service Processors

We do not sell, rent, or trade your contact data with data brokers or marketing networks. Data may be processed by trusted infrastructure vendors acting strictly under written Data Processing Agreements (DPAs):

• European cloud hosting infrastructure providers maintaining ISO 27001 certified physical data centers within the European Economic Area (EEA).
• Managed enterprise email providers delivering inquiry notifications directly to our operations team.

6. Your Statutory Rights (GDPR & CCPA/CPRA)

Under European and applicable international data protection standards, you have the right to:

1. Access: Request a verified copy of all personal records we hold concerning you or your enterprise.
2. Rectification: Request correction of inaccurate, outdated, or incomplete business records.
3. Erasure ("Right to be Forgotten"): Request the complete deletion of your records where there is no overriding statutory obligation for retention.
4. Restriction & Objection: Object to processing carried out under legitimate interest grounds.
5. Data Portability: Receive your submitted contact information in a structured, machine-readable format.

To exercise any of these protections, email your request to [email protected]. We respond to verified requests within thirty calendar days without cost.

7. Data Security Measures

We employ contemporary technical measures including Transport Layer Security (TLS 1.3) encryption for all transmitted web form data, segregated administrative access credentials with multi-factor authentication, and daily server security monitoring. While no internet transmission is 100% impenetrable, our safeguards strictly reflect current European corporate best practices.

8. Amendments to this Policy

We may update this policy periodically to reflect operational changes in our property services or changes in relevant European directives. Revisions will be published directly to this page with an updated modification date.